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Understanding The Cost of Paper Copies: Expense Calculator

It's easy to add up the cost of what you spent on paper. There are, however, many hidden costs associated with keeping paper copies. By answering just a few questions, you can see how the cost of paper accumulates.

Number of Clients - Enter the total number of clients for whom you kept paper copies of their returns. clients
Average Pages per client File Copy. pages
Average time to file a client: How many minutes does it take you from the time you click "Print" to close the filing cabinet for a client? This would include waiting on the file copy to print, gathering and sorting all client information, finding the client's folder (or acquiring and labeling a new one) in which to place the information, locating the appropriate place to file the information, and getting back to work. (Hint: Most clients would estimate around 10 minutes per client.) minutes
Value of Tax Preparer's Time During Tax Season - How much is your time worth during the busy tax season? What would you require as an hourly rate? If you have an employee performing most of the filing in your office, please enter the hourly rate of that employee. $ /hour
Click this button to calculate the totals.
Total - This is the total number of printed pages you are keeping for your records. pages
Cost of Printed Pages - Based on a recent study, we estimate the cost of a printed sheet of paper at $0.09 a page. This includes the cost of the paper itself and the toner. This price does not include the cost of your printer wear or the electrical energy needed to run the printer. $
Time to File All Clients - This is the total amount of time you spent filing your clients' information. hours
Cost of Filing Time - Based on what you feel is your hourly worth (or the hourly rate of an employee), this is the labor cost of keeping paper copies for your clients. $
Grand Total - Based on paper, toner, and labor, you can estimate the following number as an expense for keeping paper copies. Of course, there can be other "hidden cost" such as printer wear, filing cabinets and folders, retrieval time, refiling time, etc... $



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